10 ways a virtual assistant can save you 10+ hours a we
Do you ever daydream about what you would do if you had more time? As a small business owner, every hour seems to be filled working through the ever-growing to-do list. But what if we told you there was a way to free up 10 hours or more?
If we’ve piqued your interest, read on to see how a virtual assistant (VA) could just be the magic stopwatch that can free up hours of your precious time every week.
How can a virtual assistant help with time management?
So, how can a VA support you with effective time management? Here are 10 tasks a virtual assistant can help with so you can enjoy:
Less multi-tasking
More focus
Fewer admin tasks
More mental capacity
Better work-life balance
Email management
If you find yourself constantly flicking to your emails tab while in the middle of a task and getting distracted, you’re not alone. When alerts are everywhere, it’s easy to be pulled from your area of focus to answer a query, mark an email as ‘important’ to come back to later, or simply delete junk mail.
With a virtual assistant on your team, you won’t need to worry. Your VA can keep your inbox tidy and sort the important messages from the spam so you don’t have to. Not only can it save you time from the actual action of sorting through emails, but it will allow you to focus more on the task at hand, helping you be more productive.
2. Research and data entry
Does your business require entering data into spreadsheets or carrying out in-depth research? These are a virtual assistant’s bread and butter. They can be time-consuming tasks, so outsourcing them to a VA can free up precious time for you to spend elsewhere.
3. Customer and client communications
Building positive relationships is essential for any business, whether you offer services or products. But when you have dozens, hundreds, or even thousands of customers, keeping on top of communication can soon take up more time than you have.
A virtual assistant can support your time management by taking client and customer comms off your to-do list. They can:
Respond to enquires
Handle any complaints
Schedule calls
Chase payments, invoices, or documents
Respond to reviews
And much more!
Knowing someone is offering excellent customer service on your behalf can help you feel confident that your business is keeping clients happy — all without taking up your own time.
4. Accountability
Do you find yourself procrastinating? Sometimes, having a body double or accountability partner working beside you (albeit virtually) can do wonders for your productivity. With a chance to focus, you can get more done in less time. Plus, that saved time can add up across a week or month!
Get in touch with Erin at Bizzybee to see how accountability and 1:1 support can free up some of your time.
5. Social media content and scheduling
You may already know that preparing social media posts in advance and scheduling them can be a great time management hack. But what if you don’t have time to do that? Outsourcing your social media tasks to a VA can be the ideal solution, ensuring your platforms get regular attention to boost engagement — and all without costing you hours every week.
Virtual social media assistants can help with post creation if needed or schedule those you’ve created.
6. Blog management
The same goes for blogs. Posting regular blog articles can be a brilliant way to boost your website’s SEO and traffic. However, uploading them often gets pushed down the to-do list as more pressing tasks arise.
The thing is, consistency is key with blogs — so why not let your VA take on the uploads? They can ensure the articles are formatted as you want them, have the correct tags, and — most importantly — ensure they’re posted at the right time if they contain seasonal or time-sensitive content.
7. eCommerce management
Do you sell products online? Keeping your website up to date is essential when making sales. The last thing you want is for your stock or inventory to be incorrect, leading to unhappy customers and bad reviews.
A virtual assistant can keep on top of your stock and upload products to your site so your inventory is always accurate. Weekly stock checks are vital but can be time-consuming. So, let a VA sort it while you focus on other areas of your business, whether you’re designing, creating, or sourcing.
8. Website troubleshooting and maintenance
No matter your business, if you run a website, you need to know it’s running properly without your input.
From diagnosing issues to ensuring everything is ticking along as it should, your VA can offer invaluable website support. If any issues arise, they can get it sorted quickly to minimise disruptions and lost time.
9. Document organisation
If you have a drive full of unlabelled folders and documents in no set order, finding the file you need can take forever. A virtual assistant can make sense of the chaos and make sure everything is nice and easy to find. Over time, the saved minutes can make a real difference.
10. Peace of mind!
Running a small business can be incredibly rewarding, but it’s also tough. If you find yourself getting worried about how you can get all your tasks done, it can develop into overwhelm, with anxiety spilling into other aspects of your life.
Let go of the worry and gain freedom instead by outsourcing and delegating tasks where you can. This peace of mind not only allows you to rekindle passion for your business but can also free up your mental and emotional capacity for higher productivity.
Spend more time on what you love with virtual assistant services
Streamline your operations, improve your time management, and save 10+ hours a week with support from a virtual assistant. Experienced creative VAs, like Erin, can help you spend less time on the tasks you don’t enjoy and more time on those you love.
Learn more about Bizzybe virtual assistant services, and please don’t hesitate to get in touch for a chat.
